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Field visit management

Run your entire field programme on one system.

We do the admin. You do the impact.

Get your field team — coaches, monitors, outreach officers and M&E staff — planned, tracked and reported on, in 3 easy steps.

✓ Works offline✓ Built for Africa✓ 1-click funder reports✓ Your data, always
Field Officer · Northern Region  ·  Week 14, Q25 visits today
This week
21
of 25 planned
Sites on target
34
of 42 assigned
Avg score
3.1
out of 4.0
Mon
Site A
Done ✓
Site B
Done ✓
Tue
Site C
Done ✓
Site D
Pending
Wed
Group session
Cluster A
Site E
Pending
Thu
Site F
Pending
Site G
Pending
Fri
Admin day
Site targets · Q2
Site A
3/3
Site B
2/3
Site C
1/3
Works fully offline — syncs automatically when back online
Africa-built
SA public holidays, school terms & provincial calendars baked in
Offline-first
Capture data with no signal — syncs automatically when back online
1-click
Funder-ready weekly and monthly reports, generated automatically
Your data
Full export at any time — row-level security, POPIA-aware

Too much admin. Not enough visibility.

Most field programmes run on a fragile mix of spreadsheets, WhatsApp groups, and paper forms. There's a better way.

visit data lives everywhere — and nowhere

WhatsApp, shared drives, paper forms, five spreadsheets. Nobody knows which version is current.

you only find out when it's too late

By the time a manager knows a site was missed, the reporting window has closed and the evidence is gone.

programme fidelity depends on individuals

Without a system enforcing visit targets, methodology only holds as long as discipline does.

reporting takes days, not minutes

End-of-quarter means chasing field officers, reconciling logs, and guessing at gaps. It shouldn't.

Plan

Simple, structured weekly scheduling — for your whole team.

Make your time count by spending it where it matters. With Alltitude Planner you get:

  • drag-and-drop weekly scheduling, Monday to Friday
  • configurable daily capacity targets so officers don't overcommit — your admins set the right number for each role or programme
  • support for multiple programmes and sites in one workspace, with role-based access
  • SA public holidays and school terms baked in — no accidental planning on off days
  • optional "no visit" days for leave, training, or admin
  • manager notifications when officers finish their weekly planning

We handle the calendar. You focus on the programme.

Weekly planner · Week 14
Mon
Site A
Observation ✓
Site B
Follow-up ✓
Site C
Assessment ✓
Tue
Site D
Observation ✓
Site E
Pending
Site F
Pending
Wed
Group session
Cluster A
Site G
Pending
Thu
Site H
Pending
Site I
Pending
Fri
Admin day
Daily capacity · Thu · 2 of 5
Track

Know exactly who's on target — and who needs attention.

Never lose sight of a site again. With Alltitude Planner you get:

  • live visit-target tracking per site, teacher, or beneficiary
  • progress broken down by reporting period or school term
  • at-risk flagging before sites fall behind — not after
  • full reschedule history with reasons, visible to managers in real time
  • separate tracking for group sessions and individual visits

You set the methodology. Alltitude enforces it.

Visit targets · Q2
Site A
3/3On track
Site B
2/3On track
Site C
1/31 remaining
Site D
0/3At risk
Site E
2/3On track
Site D rescheduled twice this term · view history →
Capture

Capture evidence in the field — with or without signal.

Make your time count by spending it where it matters. With Alltitude Planner you get:

  • offline data capture — observations, scores, feedback, and photos
  • automatic sync the moment connectivity returns — no manual uploads
  • structured data capture — not free text — so reports actually work
  • two-step visit confirmation to prevent accidental sign-offs
  • photo proof attached directly to each visit record

Your officers focus on the visit. Alltitude captures the evidence.

No internet connection
Site D · observation score: 3.2Queued
Site E · photo attachedQueued
Site A · marked completeSynced ✓
Site B · feedback loggedSynced ✓
2 records queued · syncs when online
Report

Funder-ready reports, generated automatically.

Stop spending days compiling reports. With Alltitude Planner you get:

  • weekly reports in Excel and PDF — planned vs completed, type breakdown, quality scores
  • monthly programme reviews for donor and board reporting
  • a live dashboard with KPIs, capacity utilisation, and period-on-period trends
  • printable weekly plans per officer — for hard-copy site visits and funder packs
  • API access to push data to your own M&E system or dashboard

You collect the data once. Alltitude turns it into every report you need.

Programme summary · Week 14Q2 period
87%
Completion
42
Sites reached
3.1
Avg score
Visits by day
Mon
25
Tue
22
Wed
20
Thu
24
Fri
6
↓ Download Excel↓ Download PDF
Three roles

Add your team, and effortlessly manage roles and visibility.

Choose what each person sees and does in Alltitude Planner. Some roles are:

01
Field Officer
Mobile-first · in the field

Plan visits, capture evidence, and stay on top of your week — from your phone.

  • weekly planner with drag-and-drop scheduling
  • daily briefing — today's visits at a glance
  • capture scores, feedback, and photos per visit
  • works offline — no signal needed
  • reschedule with a reason, full audit trail
02
Programme Manager
Oversight · reporting · accountability

See everything happening across your programme, in real time.

  • full visibility of every officer, site, and visit
  • monitor capacity and visit frequency
  • weekly and monthly reports in one click
  • instant alerts for reschedules and missed visits
  • live KPI dashboard with period-on-period trends
03
Monitor / Evaluator
Independent QA · funder evidence

Run independent quality checks and build the evidence trail funders expect.

  • structured inspection rubric, scored per domain
  • qualitative comments captured per domain
  • linked to the site's full visit history
  • physical sign-off and stamp tracking
  • permanent QA record — survives staff turnover
Use cases

Built for field programmes. Proven in instructional coaching.

Originally developed for structured instructional coaching across schools. Works for any team doing regular, evidenced field visits.

Featured use case

Instructional coaching

Get your coaching programme organised and compliant — from school visits to funder reports.

Track per-teacher visit targets across school terms, capture observation scores and feedback, and report to education funders and government partners with one click.

  • school-based coaching programmes
  • CSI and corporate education initiatives
  • district and provincial coaching

M&E and field monitoring

Keep your monitoring programme on schedule and your data clean.

Track enumerator visits to intervention sites, enforce visit schedules, and feed structured data directly into your M&E framework.

  • donor-funded programme monitoring
  • independent verification agents
  • development sector impact tracking

Community outreach

Make sure every household and community site gets the attention it needs.

Coordinate outreach officers visiting households, clinics, and community sites — and surface coverage gaps before they become programme failures.

  • community health worker programmes
  • NGO field outreach teams
  • government extension services
Stories

Where field programmes become manageable.

"Before Alltitude, I spent two days a month compiling visit logs from WhatsApp and shared spreadsheets. Now the report takes ten minutes."

Programme Manager
Corporate CSI Education Initiative

"The offline functionality was a dealbreaker. Our officers are in areas with no signal most of the day. Capturing everything and syncing later changed how the whole programme runs."

M&E Lead
Education NGO · Northern Region

"During funder site visits we can pull up any site's full history in seconds — scores, feedback, who visited when. That transparency built real trust with our funder."

Monitoring Coordinator
Government-partnered literacy programme
Pricing

Simple pricing, per programme — not per seat.

No surprise costs as your team grows.

Starter
For small teams running a pilot or single-site programme.
Contact us
for pilot pricing

up to 2 field officers
up to 20 sites
weekly & monthly reports
offline data capture
email support
Get in touch
Most popular
Programme
For established programmes with multiple field officers and funders to report to.
Contact us
for programme pricing

unlimited field officers
unlimited sites
all report types + API access
monitor / QA role included
offline-first mobile app
onboarding & data migration support
Request a demo
Enterprise
For district offices, multilateral agencies, and multi-programme organisations.
Custom
scoped to your organisation

multi-programme management
custom inspection rubrics
SSO & advanced permissions
custom integrations & API
SLA & dedicated account manager
Talk to us
Get started

Where field programmes become manageable.

Simple technology to help education NGOs, CSI programmes, and M&E teams plan, track, and prove the impact of every field visit.

No commitment required. We'll walk you through setup with your own programme's data.

info@alltinstitute.co.za